![]() If you are working in with chapters in an InDesign book file, and the second and subsequent chapters don’t reset the Subhead 1 and Subhead 2 numbers, return to those chapters and choose Type > Bullets & Numbering > Define Lists > Edit and uncheck Continue Numbers from Previous Document in Book. The good news is that once you get your numbers working, you shouldn’t ever have to think about it again. I do my best to think it through correctly the first time, set it up, and then try as hard as I can to break it, so that I can find my errors. You just need to think though the levels and how you want to restart the numbers. Your project may be similar, but not exactly the same. In summary, paragraph numbering is really just an exercise in logic, and this blog post is showing the numbering styles for a very specific project. It’s important to note that for this style, both of these restart after the level 3s (Subhead 2s). The numbering style calls out the level 4 numbers (^4) on the Table titles, and the level 5 numbers (^5) for the Figure titles. Table titles have a level 4 designation, and Figure titles have a level 5. ![]() Note that the list name remains the same for all of these tags. In her document, the tables and figures only appear after Subhead 2s, so the formatting needs to look like this for her Table titles: You may already be done, but my student also need table and figure numbering. This one looks exactly like the settings for Subhead 1, but the level is now 3, and the number style “^H.^2.^3^t” is now calling in the level 3 number, i.e., “1.1.1, 1.1.2, 1.1.3, etc.” When set up as shown, the ^2 numbers will increment automatically. Subhead 1 is the second level of numbering in this document, and “^H.^2.^t” tells InDesign to type the chapter number (^H), a period (.), the subhead number (^2) and a tab (^t) in front of the each Subhead 1, “1.1, 1.2, 1.3”. Note the same list name (FM Numbering), the level designation (now it’s a 2), the number (^H.^2.^t) and that restart numbers at this level is on after any previous level. Note the list name (FM Numbering), the level (1), the format (1, 2, 3, 4…), the all-important numbering style (Chapter ^H: ), the mode (continue from previous number) and restart numbers at this level is on (and can’t be turned off for level 1).Ĭhapter title is the first level of numbering in this document, and “Chapter ^H: ” tells InDesign to type “Chapter 1: ” in front of the chapter title in the first chapter, “Chapter 2: ” in the second chapter, and so on. Let’s start with the settings for the Chapter title style. ( Note: you can update this dialog box after you have created your list via Type > Bullets & Numbering > Define Lists > Edit.) Type in a List Name. If you are going to be working with separate chapters in a book, uncheck Continue Numbers from Previous Document in Book. You do this by selecting the List > New List. You will need to begin by changing the List Type to Numbers for all of the levels, and you must both name the List and use the same named list for all Levels. You will definitely want to use paragraph styles for this. ![]() Here’s how numbering properties look for each of these paragraph styles:Īll of this happens in the Bullets & Numbering dialog box, shown below. I’ll sketch them on paper out for complex situations. The trick is to look at the numbers as columns. ![]() The goal was to number the text to look like the screen shot shown below, and to automatically update the numbers during edits. If you are working with headings within a single file, please see “Numbering Headings in an InDesign Document” at the bottom of this post. Note: This post explains how to handle the numbering when working with chapters in a book file. It can be done, but isn’t covered in our workbook. Yesterday, in my Advanced Adobe InDesign class, a student asked how to number her chapters, subheads, tables and figures. InDesign has a robust set of numbering tools, but most users don’t do much more than set up basic numbered lists.
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